The operations system med spa and wellness owners actually want to log into.
Replace seven disconnected tools with one platform. Client records, provider charting, owner financials, and AI marketing — across every location. Built for med spas, aesthetic clinics, IV lounges, and wellness studios.
The average spa runs on seven different tools.
Each one solves a slice. None of them talk to each other. Your front desk types the same client name into four systems before lunch.
- 1BookingMindbody / Boulevard / Vagaro
- 2ChartingPaper / spreadsheet / EMR
- 3PhotosiPhone camera roll
- 4MarketingMailchimp / Klaviyo / nothing
- 5BookkeepingQuickBooks
- 6AdsMeta Ads Manager / Google Ads
- 7ReviewsBirdeye / GMB / nothing
- Booking, charting, photos, payments, marketing, financials
- Multi-location dashboard rolls up across every clinic
- AI does treatment plans and marketing while you sleep
- Embeds on the website you already have
Built for the way clinics actually work.
Owner. Provider. Client. Each one gets a portal designed for their job — and they all share the same data, in real time.
See every location at a glance. Decide on Monday morning.
One dashboard rolls up financials, capacity, and ad spend across every clinic you operate — so the question 'how is the business doing?' has a 60-second answer.
- Consolidated P&L across all locations, live to within an hour
- Capacity rate by location, by provider, by service
- Ad spend → bookings → revenue attribution in one view
- Per-injector and per-service margin
- 13-week cash forecast with scenario toggles
- Drill into any location, any provider, any week
Charts that match how you actually work.
Customizable charting, SOAP notes, photo markup with before-and-after, and digital signatures — all in one place. No more juggling iPad notes, paper consents, and a separate camera roll.
- Customizable chart templates per service type
- SOAP notes with smart-fill from the last visit
- Photo markup with before/after pairing and annotation
- Secure digital signatures (consent + treatment auth)
- Inventory deduction ties to charted services automatically
- HIPAA-ready audit trail on every record
The booking experience your clients keep coming back to.
Embed our booking widget on the website you already have. Clients book, pay deposits, sign consents, view their photos, and rebook — all without your front desk lifting a finger.
- Embed-on-your-site booking — no domain swap, no SEO loss
- Self-serve membership management
- Before-and-after gallery (private, opt-in)
- One-tap rebook with personalized AI recommendations
- Two-way SMS that routes to your team
- Automated review requests timed by behavior
Two AIs working for your clinic, 24/7.
Not "AI features" bolted on. AI as the layer underneath every workflow. Drafting plans before consults. Sending marketing the moment behavior changes. Catching what your team can't see.
Treatment Plan Generator
Your provider walks in, the AI has already drafted a personalized plan based on the client's intake form, history, photos, and goals. The provider edits and approves — saving 15 minutes per consult.
Marketing Engine
Triggered campaigns based on real client behavior — birthday week, lapsed retail buyer, post-treatment 21-day check-in, members who skipped two months. Not 'send a newsletter.' Specific. Personal. Automatic.
Two locations? Five? Twenty?
Most platforms force you to log in and out of each location's account to see anything. Aesthera was built multi-location from day one. Toggle a dropdown — see the consolidated view, or any single clinic, instantly.
- Roll-up P&L across all locations, live
- Capacity heatmap by location and provider
- Ad spend → bookings → revenue, attributed by location
- Open/close any location in one click
- Per-location compliance and HIPAA logs
Embed on the site you already love.
You spent years getting your website to look right and rank on Google. Don't lose any of it. Aesthera's booking widget drops onto your existing site in 5 minutes. Bookings, payments, intake forms, consents, and follow-ups all flow back into the platform — invisible to your client.
- WordPress, Squarespace, Webflow, Wix, custom — all supported
- One-line embed snippet, no developer required
- Keep your domain, your design, your SEO
- Two-way sync with your existing CRM if you want to keep one
- REST API and Zapier for everything else
<!-- One-line embed --> <script src="https://cdn.aesthera.io/embed.js" data-clinic="your-clinic-id" data-theme="light" defer> </script> <!-- Renders your full booking flow --> <div id="aesthera-book"></div>
Bookings flow into Aesthera in real time.
Pricing that scales with your clinic.
Per-location pricing, billed monthly. Annual prepay saves 15%. Real human onboarding included on every tier.
Basic
Single-location starter. Everything you need to run one clinic.
Solo or 1–3 providers, single location.
- Up to 3 providers
- Client booking + records
- Provider charting (SOAP + signatures)
- Photo before/after
- Stripe payments
- Embed booking on your existing site
- Email support
Growth
Most owners pick this. AI marketing + multi-provider charting.
4–15 providers, single or coming-soon multi-location.
- Everything in Basic
- Unlimited providers
- AI marketing engine
- AI treatment plan drafts
- Membership management
- Inventory tied to charted services
- Two-way SMS (1,500 / mo)
- Slack-grade priority support
Enterprise
Multi-location operators ready to consolidate everything.
2+ locations, multi-state, growth-mode operators.
- Everything in Growth
- Multi-location owner dashboard
- Cross-location ad spend attribution
- Per-location P&L roll-up
- Custom charting templates
- API + Zapier
- Dedicated success manager
- Custom onboarding (4 wks)
Early Access Developer Special
Lock in $99/month for life — that's everything in the Growth tier ($399/mo) at a 75% discount, locked forever.
- Everything in Growth ($399/mo value) — locked at $99/mo for life
- First in line for every new feature
- Direct line to founders (text, Slack, Zoom)
- White-glove onboarding — your data, our hands, no extra fee
- Influence the roadmap — your asks shape v1
- Cancel anytime · keep the lifetime rate as long as you stay
Once 25 founding clinics are signed, this offer closes — for good. Standard pricing resumes for everyone after.
What clinic owners ask before they sign.
How is this different from Mindbody, Boulevard, or Vagaro?
Those tools are excellent at booking. Aesthera adds what they don't: provider charting with photo markup, multi-location owner financials, and AI that actually drafts treatment plans and marketing for you. Most of our clients keep their existing booking system and use Aesthera on top — and others switch to ours because it's all in one place.
Do I have to switch off my current website?
No. Our booking widget embeds on the site you already have. You keep your domain, your SEO, your design. Bookings, payments, and consents all flow into Aesthera. Less risk, faster launch.
Is it HIPAA-ready?
Yes. We sign BAAs at the Growth and Enterprise tiers. Every chart, photo, and message is encrypted at rest and in transit. Audit logs on every record. Hosted on HIPAA-eligible infrastructure.
What does onboarding look like?
Basic: self-serve, ~2 hours of setup. Growth: guided 1-week onboarding with our team. Enterprise: 4-week white-glove implementation including data migration from your current systems and team training.
Can I export my data if I ever leave?
Always. Full client records, charts, photos, and financials export to CSV / PDF on demand. No lock-in. We earn your business every month.
How does the Early Access Developer Special work?
First 25 founding clinics lock in $99/month for life — that's everything in the Growth tier ($399/mo) at a 75% discount, locked forever as long as your account stays active. In return we ask for honest feedback, a few founder calls per quarter, and the right to share anonymized metrics. Once 25 are claimed, the offer closes.
See Aesthera in 15 minutes.
Pick a time, tell us about your clinic. We'll walk you through the platform and the founding-25 offer. If you're a fit, you can claim a spot on the call.
Or call 801-245-0511 · email cory@salisburybookkeeping.com